Placing order is important to know if you are working in such organization. Today we will discuss about what you have to know when you place an order . Important Key point that every individual must know about business order while writing Order for any Product or service.
Letter containing formal request
for the supply of goods or services is called an order letter Although orders for merchandise
or services are often placed by methods other than by writing a letter, the
order letter still has a place both in business communication and in your
personal business transactions. Order letter simple to plan and arrange, but
many are less than effective because they omit necessary information or
ordinary courtesy.
Another common weakness is that
information about the merchandise order is presented in way that is hard to
read and understand immediately, or in a way that can be easily misunderstand.
The order letter is a direct
request, and certainly one that the seller of merchandise or services will not
resist, provided the merchandise is available and the buyer can be expected to
pay. Therefore, you need not to excite your reader’s interest: just state your
needs clearly and directly.
Include the following detail when placing an order
- 1. Use order language in the first sentence.
- 2. Say, “Please ship”….. “Please Send”
- 3. Carefully detail the items ordered. Be specific by mentioning quantities, catalog numbers, trade names, colors, sizes, models and prices.
- 4. Compute the amount due and provide the shipping address.
- 5. Indicate how the merchandise is to be shipped: by truck, freight train, airfreight, or delivery service. Unless your specify the mode of transportation, the seller chooses.
- 6. State clearly whether the order will be carriage paid or carriage forward etc.
- 7. Tell when the goods are to be shipped.
- 8. State clearly whether the order will be carriage paid or carriage forward etc.
- 9. Tell when the goods are to be shipped.
- 10. Describe manner of payments and explain to what account the amount should be charged. In any letter sent with payment, mention the amount enclosed
- 11. Make sure your order letter or form is complete in every detail and that you will receive what you want.
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